CallRail is an incredibly data-driven company.

They transparently share performance metrics across the entire team, to foster accountability and ownership. 

By looking at the metrics regularly, they’re never surprised to see a low or high number at the end of the month. And they work together to try and identify negative (or positive) trends when they see them happening in real-time.

In this episode, Jason Rozenblat (VP of Strategic Accounts) shares how CallRail grew Free Trial to Customer Conversion %: the percentage of total users who begin a free trial and end up becoming paid customers.

While they have other metrics they obsess over (namely MRR, ARR, and ARPU), Jason and his team are especially focused on “Free Trial to Customer Conversion %”  because it directly impacts deal size and close rate.

It’s also important, in that it’s a shared metric across the team. Jason works with the Demand Gen team to grow it, and it’s shared by any teams that touch the website because those teams also care about driving traffic and improving website conversion rate. The two go hand in hand.

This includes engineering, product marketing, and customer marketing. So they obsess over this metric as an entire organization.

Jason and his team found a number of things that have contributed to growing this metric.

By measuring cohorts weekly rather than monthly, they were able to get much more granular and ask, “what happened this week, that was different than other weeks?”. This helped them spot causes of growth or decline in real-time, as opposed to waiting until the end of the month and looking at a post-mortem. 

Since they have a 2-week free trial, they used to analyze cohorts in 2-week intervals. But they started to realize that there was always a long tail of trials that would close way past the 2-week mark. 

Users would extend their free trials, or come back after a trial had expired in order to enter payment information. 

So by extending the sales cycle, and measuring cohorts in 5-week intervals, they got a clearer picture of what was going on and had better data to make decisions from.

Before, if sales reps were going to be using PTO the following week, they’d be pulled out of rotation to ensure they weren’t assigned any new free trials to manage. But what they didn’t account for was all the free trials that were set to expire on while that rep would be out of office.

So they changed the way they handled lead assignments, to make sure that whenever a free trial expired, it was passed off to a rep who would be in office during that time. They also started to view expired trials as viable leads and focused more on converting them.

On top of all of this, they continued training sales reps on how to better handle objects, close deals, etc.

The results they saw were amazing. Some months, they increased their Free Trial to Customer Conversion rate as high as 10 points.

With the traffic and free trial volume, they had at the time, that change alone could add an additional 100-150 customers or $100k of ARR.

And in certain cohorts, they saw trial to conversion rates of 70-80%.

View the full episode here.